Navigate Tasks of a HOA President

Navigate Tasks of a HOA President

Authors Note: This post differs slightly from what we usually write here. Here's why - 

We found that "What does an HOA President Do?" is Googled fairly often. Part of our job as an HOA management company is to support the volunteer leaders in our associations to help them serve their role on their HOA board. In this case, we created a resource to help aspiring HOA Presidents learn about the role. If you're a member of an HOA and have further questions, feel free to contact me. My direct contact info is at the bottom of this article.

Understanding the Role of an HOA President

Overseeing Financials

One of the HOA President's key responsibilities is to oversee the association's financials. This involves collaborating closely with the treasurer to manage budgets, authorize expenditures, and ensure the financial well-being and sustainability of the community.

Regularly reviewing financial statements allows the president to identify any discrepancies, potential risks, or areas requiring improvement.

Additionally, the president plays a vital role in creating and approving the annual budget.

Leading Meetings

The president plays a crucial role in setting the tone and ensuring that meetings are conducted productively and efficiently.

Firstly, the president is responsible for setting the meeting agenda. This involves identifying the key topics and issues that must be discussed during the meeting. The president should consult with other board members and stakeholders to gather input and ensure that the agenda reflects the needs and priorities of the community.

During the meeting, the president's role is to facilitate discussions and ensure that all board members have an opportunity to contribute. 

This involves:

  • Actively listening to different perspectives.

  • Managing conflicts or disagreements.

  • Encouraging respectful and open communication among all attendees.

The president is also responsible for ensuring that decisions made during the meeting are in the community's best interest. This requires carefully considering all relevant information, data, and input from board members and stakeholders. The president should guide the decision-making process and ensure that the final decisions align with the goals and objectives of the association.

To create an effective meeting agenda, the president should follow these steps:

1. Identify the main topics or issues to be discussed.

2. Prioritize the items based on urgency or importance.

3. Allocate specific time slots for each agenda item.

4. Include any necessary background information or supporting documents.

5. Distribute the agenda to all board members and stakeholders beforehand, allowing them to prepare and contribute to the discussions.

Liaising with Management Firms

The role of the HOA President involves liaising with management firms to ensure the effective running of the community. The president serves as the main point of contact between the board and the management company, providing direction and overseeing the day-to-day management.

The president ensures that the management firm is aware of the community's needs and concerns and communicates these to the board. The president also ensures effective communication between the board and the management company. This includes providing updates on board decisions, discussing any changes to policies or procedures, and relaying feedback or concerns from the community.

Appointing Special Committees

Special committees play significant roles in various community aspects. The president's discernment in appointing members based on their competence and potential contributions is essential in maximizing the effectiveness of each committee and ensuring that it serves its purpose proficiently.

Support from PMI Profit Realty

Navigating the responsibilities of an HOA President becomes more manageable with professional support. PMI Profit Realty offers an array of management services, standing as a pillar of support that enhances the performance and efficiency of HOA Presidents and boards, helping them navigate their roles with greater ease and expertise. 

The HOA President's journey is a multifaceted responsibility, each role weaving into the fabric of community well-being and success. Through a balanced approach that melds strategic oversight with effective leadership, the president becomes a catalyst for positive transformation within the HOA.

As a professional HOA management company, we look to support the president and all members of boards that oversee the communities we manage. 

If you're considering hiring a new manager for your HOA, I'd love the opportunity to schedule a time to talk to see if we're a good fit to work together. As mentioned above, please get in touch with me directly with any questions about HOA management in the San Antonio area. 

Sam Maropis

PMI Profit Realty